Cattlytics and Microsoft Dynamics 365 replaced paper records, disconnected hardware, and a legacy accounting system across a large-scale California dairy operation.
A large-scale California dairy ran a 10,000-cow operation across six facilities on paper logs, disconnected hardware, and an accounting system it had outgrown. Folio3 AgTech deployed Cattlytics as the dairy operations layer, replaced QuickBooks with Microsoft Dynamics 365, and connected existing farm hardware into a unified platform covering herd management, health, breeding, and financial reporting.
This client is a large-scale commercial dairy operation based in California. The company manages a milking herd of over 10,000 cows and an equivalent number of replacement heifers across multiple facilities spanning thousands of acres. Fresh milk is produced under an exclusive arrangement with a member-owned dairy cooperative. The operation employs more than 120 farm staff across a bilingual workforce.
Industry
Commercial Dairy Farming
Geography Served
California, USA
Technology
Cattlytics · Microsoft Dynamics 365
Dairy cows managed on Cattlytics for the first time across a commercial California dairy
Disconnected dairy facilities unified under one connected operations and financial platform
Animals tracked across the full lifecycle from calf ranch through lactation and sale
Farm staff operating on a unified digital platform for the first time
This dairy operates at a scale that most dairy management tools are not built for. Across its facilities and thousands of head of cattle, the operation ran on tools that were never designed for it. Paper logs tracked animals that collars and meters were already monitoring electronically. QuickBooks handled finances that needed an enterprise-grade system. The hardware was there. A connected platform was not.
Feeding logs, ration management, and movement records across calf, weaning, breeding, springer, and dry pens were all tracked on paper.
QuickBooks could not support the financial reporting, multi-facility reconciliation, or operational complexity a dairy of this size required.
Active collars, milk meters, EID readers, and weight scales generated data that no central system captured or consolidated.
One facility had real-time individual milk data. Five operated on monthly third-party inspections with no timely visibility between checks.
Folio3 AgTech entered the engagement with a defined scope: deploy Cattlytics as the livestock operations platform, replace QuickBooks with Microsoft Dynamics 365, and close the gap between the farm's existing hardware and a system that could put that data to use. The approach was structured around sequencing before speed.
Documented animal lifecycle flows, pen structures, ration schedules, hardware configurations, and system dependencies across all dairy facilities before any build began.
Configured Cattlytics to manage herd records, health events, breeding, calving, animal movement, and milk production across the full livestock lifecycle.
Replaced QuickBooks with Dynamics 365 covering general ledger, accounts payable and receivable, purchasing, inventory, and financial reporting across the full operation.
Connected AFI and SCR collars, AFI milk meters, Allflex EID readers, and weight scales to Cattlytics so animal data flows automatically into the platform.
Delivered role-based training and mobile access in English and Spanish to support adoption across all facilities and a mixed-language workforce.
Folio3 AgTech delivered two platforms working as one: Cattlytics handling everything on the livestock side and Dynamics 365 managing the financial and operational back end. Together, they give the operation a single view of the animal, the herd, and the business.
Every animal from birth through lactation carries a complete digital record covering movements, health events, and milk production history.
Medication records, vaccination protocols, treatment history, and withdrawal timelines are logged against each animal individually in Cattlytics.
AI, embryo transfer, pregnancy checks, and calving records are captured at the animal level with complete sire and outcome attribution.
Collar activity, milk meter readings, EID scans, and weight measurements push automatically into Cattlytics from equipment already on the farm.
Herd-level and individual milk data consolidated across facilities, with automated data intake from AFI meters where installed.
General ledger, AP/AR, purchasing, and operational reporting run on Dynamics 365, replacing the accounting setup the operation had outgrown.
Hospital pen and fresh milk used internally are valued and recorded in D365, closing a gap in operational cost tracking.
Cattlytics runs in English and Spanish on mobile, built for field staff managing animals across multiple pens and sites.
After deployment, the dairy moved from paper logs and isolated hardware to a connected platform covering all its facilities. Cattlytics manages the complete livestock lifecycle while Dynamics 365 runs financial operations. Hardware data now flows automatically into both platforms without manual entry. Bilingual teams at every site access the same records and tools from the field.
This operation brought livestock management, farm hardware, and financial reporting onto a connected platform built for commercial-scale dairy.
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