A full Dynamics 365 Finance and Operations implementation unified finance, supply chain, procurement, and inventory for one of Australia's largest fresh produce suppliers.
Rombola Family Farms ran finance, inventory, procurement, and supply chain on separate systems with no shared data. Siloed operations drove duplicate entry, unreliable reporting, and a hard ceiling on growth. Folio3 AgTech implemented Dynamics 365 Finance and Operations, unifying all departments on one connected platform and giving leadership real-time visibility across two operating states.
Rombola Family Farms is a large-scale, privately owned horticultural business based in Nericon, New South Wales. The Rombola family has been farming in Australia since the 1950s, building from a single Riverina site into one of the country's leading fresh produce operations. The company operates across premium horticultural land in New South Wales and the Northern Territory. It runs a large seasonal workforce at peak production periods, and distributes fresh produce daily to capital cities nationwide under the Rombola Family Farms and Green Gro brands.
Industry
Horticulture, Fresh Produce
Geography Served
Nericon, NSW, Australia
Technology
Microsoft Dynamics 365 Finance and Operations
Hectares of premium horticultural land across NSW and NT
Seasonal employees across multi-site operations
Years of family farming history
Australian capital cities supplied daily
Rombola Family Farms supplies fresh produce to every Australian capital city from sites across New South Wales and the Northern Territory. At that scale, disconnected systems are not just inefficient. They are a growth ceiling. Finance, inventory, procurement, and supply chain all worked in isolation. Errors compounded, decisions were delayed, and the business could not scale without a connected foundation.
Finance, procurement, and supply chain operated as isolated systems. No data was shared between departments, creating constant duplication and delays.
Legacy systems hit their limits as the business grew. Expanding volumes and multi-site complexity created gaps no workaround could solve.
No real-time reporting existed. Leaders relied on manually compiled data that was slow to produce and often out of date.
Core workflows ran on manual data entry across all departments. Errors accumulated and staff hours were lost to repetitive reconciliation.
Folio3 AgTech started with an assessment before configuring anything. Rombola operates across two states with a complex fresh produce supply chain, and the only way to build the right solution was to understand how the business actually ran at both sites before selecting or mapping any D365 modules. The implementation was sequenced to match Rombola's actual operations, not a standard template.
Conducted a structured assessment of existing systems across finance, inventory, procurement, and supply chain. Mapped actual workflows at both operating sites to identify integration gaps.
Selected and configured Dynamics 365 Finance and Operations modules against Rombola's actual horticulture workflows. Prioritized finance, supply chain, inventory, and warehousing across both operating sites.
Migrated general ledger, accounts payable, accounts receivable, and budgeting onto D365. Established one financial record across all operating locations, replacing isolated spreadsheets and disconnected systems.
Connected procurement, inventory, and warehousing across Nericon and Mataranka. Enabled real-time stock visibility and coordinated supply chain workflows built for a perishable fresh produce operation.
Delivered phased go-live and role-based training for finance, operations, and supply chain teams. Focused on building system confidence and independent daily usage from day one.
Folio3 AgTech delivered a Dynamics 365 Finance and Operations environment covering the full scope of Rombola's enterprise needs. The platform unifies finance, supply chain, procurement, inventory, and warehousing across two operating states in a single, scalable cloud system.
General Ledger, AP, AR, and budgeting run on unified D365 workflows. Automated roll-ups and period-close processing replace manual financial reconciliation.
Multi-period budgeting and forecasting give finance teams structured planning visibility. Actuals update automatically against budget targets as transactions are recorded.
Vendor payments and customer invoicing run on automated D365 workflows. Processing accuracy improves and manual reconciliation across accounts is eliminated.
Procurement through distribution runs on a connected D365 system. Purchase orders, vendor management, and fulfillment are tracked from one platform.
Real-time stock visibility across both operating sites runs from one system. Inventory tracked from receipt through storage and outbound dispatch.
Sales orders connect to live inventory. Fresh produce supply to all Australian capital cities runs on current, accurate stock information.
Built-in reporting gives leadership accurate, timely data across finance, operations, and supply chain. No manual compilation from separate systems needed.
The platform supports finance, operations, and supply chain across both states from one system. New sites connect without rebuilding infrastructure.
After D365 Finance and Operations went live, Rombola's finance, supply chain, and inventory teams moved off separate, disconnected systems and onto a single connected platform. Each department now works from the same data. Procurement connects to inventory. Invoicing ties to fulfillment. Leadership sees real-time reporting across both operating states without waiting for manual compilation.
Rombola Family Farms replaced isolated, manual systems with a connected enterprise platform built for large-scale fresh produce operations across multiple states.
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