Custom mobile audit apps, digital task management, and a centralized oversight portal replaced paper-based workflows and gave a growing beef quality program the infrastructure to grow.
Progressive Beef's feedlot compliance program ran entirely on paper forms, manual scoring, and scattered email trails. Auditors were stretched thin, workers tracked tasks by hand, and NC resolution moved through email with no central view. As the program grew from 15 to 80+ feed yards, the gaps only widened. Folio3 AgTech built a mobile audit app, a task app for feed yard staff, and an admin portal that connects the whole program with real-time visibility.
Progressive Beef is a USDA-certified beef quality management program focused on animal welfare, food safety, and sustainability. The program partners with feed yards across the United States, combining internal and third-party audits with a proprietary mobile platform to verify that cattle are raised to documented standards. Industry partners include Costco, Wendy's, and Tyson Foods. Progressive Beef has certified nearly 6 million cattle through its program.
Industry
Beef Cattle, USDA-Certified Quality Management
Geography Served
United States
Technology
Custom Mobile Applications · Web-Based Admin Platform
Feed yard growth, from 15 certified feed yards at launch to 80+ today
Increase in auditor capacity, scaling from 8 to 20 feed yards per auditor
Reduction in daily record-keeping time for feed yard workers
Reduction in centralized management time, freeing the ops team
Progressive Beef's audit and compliance model was built on paper. SOPs lived in binders. Audit scores were calculated by hand. Task completion was tracked informally, and Non-Conformance resolutions moved through email chains with no central view. As the program expanded to new feed yards, the cracks widened. Auditors could only manage a handful of sites each, and the operations team spent more time chasing paperwork than developing the program.
Workers logged tasks on paper and referred to binders for SOPs. The process was slow and inconsistent across locations.
Managers had no real-time view of task completion or worker activity. Performance issues only surfaced after problems had already occurred.
Auditors calculated scores by hand using spreadsheets. Manual math errors undermined credibility and added review time to every audit.
NC resolution moved through email with no central view. Clearance letters were slow to finalize and compliance records sat scattered.
Before writing a line of code, the team mapped out how the program actually ran. Auditors, feed yard managers, and operations staff all used the system differently. That distinction drove the decision to build three separate tools rather than one, each designed around how that user actually works in the field or at a desk.
Conducted discovery to define three distinct user types: auditors, feed yard workers, and operations managers. Documented workflows and decision logic for each role before scoping.
Built a digital audit tool with structured checklists, automated scoring, and offline support. System-generated scores feed directly into the compliance record.
Built a daily task app for on-site feed yard staff. Workers log compliance tasks digitally with real-time missed-task alerts and automatic offline syncing.
Built an admin portal where operations staff oversee all feed yards, track audit status, manage NC resolution, and access a full digital record history.
Launched the MVP in 7 months. Trained all three user groups in role-specific workflows and iterated on the platform based on field feedback.
Folio3 AgTech delivered three connected applications covering every layer of Progressive Beef's compliance program, from on-site daily tasks to centralized audit oversight. The platform supports field conditions, multiple locations, and the full audit lifecycle in one system.
Auditors complete digital checklists on mobile. Scores calculate automatically, removing manual math and standardizing outputs across all certified sites.
Tasks are assigned digitally to the right personnel. Missed tasks trigger instant alerts, keeping compliance workflows moving without manual follow-up.
NC items are tracked in one dashboard from identification to clearance. Status is visible in real time, replacing email-based follow-up.
Workers complete forms and log tasks without internet access. Records sync automatically once connectivity returns, supporting low-bandwidth field environments.
Each user type gets a tailored view. Managers, supervisors, auditors, and workers see only what is relevant to their role.
Operations staff manage all feed yards from one platform. Task status, audit progress, and compliance records are visible across locations.
All tasks, audits, and compliance records are stored and searchable. Records are retrievable instantly for crisis response or liability review.
Fingerprint and facial recognition give field workers fast, secure access without manual sign-in, built for time-limited field environments.
"What stood out from the beginning was how much the team actually listened. They never pushed solutions we didn't need or added complexity for its own sake. They took the time to understand how our program works, what our auditors deal with in the field, and what we needed our operations team to be able to see. That approach is exactly why the work landed the way it did. This is one of the best partnerships we have had."
Heather Donley
VP of Operations, Progressive Beef
Once the platform went live, the changes reached every level of the program. Auditors moved through engagements faster with automated scoring. Feed yard workers replaced paper logs with mobile task records. Operations staff tracked every feed yard from one screen and closed Non-Conformance issues in half the time. The program became capable of scaling without adding pressure to the team.
Progressive Beef went from paper-based audits to a digital compliance platform, growing from 15 to 80+ certified feed yards in the process.
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