Harvest season doesn’t come with a pause button. When the crop is ready, everything else, trucks, bins, schedules, and people, has to keep up. It’s a rewarding time, but also when pressure is highest and mistakes are hardest to undo. Every farmer knows the stress of a missing ticket, an overloaded bin, or a spreadsheet that just doesn’t match what’s happening in the field.

That’s exactly why we hosted a recent webinar in collaboration with UnCommon Farms. To talk openly about these challenges and what can be done to ease them. We heard from two different but complementary perspectives:

• Harold Birch, EVP & Co-Founder at UnCommon Farms, brought real-world experience from years in the field.
• Ifra Siddiqui, Product Manager at Folio3, shared how technology can fit into harvest without adding more work.

If you couldn’t join us live, don’t worry, we’ve pulled together the key moments and lessons from the session. Read on for the highlights.

Why Harvest Operations Still Struggle in 2025

Ask any grower about harvest, and you’ll hear the same mix of pride and exhaustion. The crop might be coming off strong, but behind the scenes, the system holding it all together often feels shaky.

• Too many moving parts, not enough connection. Grain leaves the field, but records don’t always follow. One slip, a misplaced number, or a mistyped number, can throw off an entire inventory count.
• Paper is still relied on the most. Scale tickets, handwritten notes, spreadsheets updated at night,  all of it leaves room for error. And in the rush of harvest, errors don’t stay small for long.
• Limited visibility. A manager may not know a bin is already full until the truck is waiting at the gate. By then, the time and often the money is already lost.

These struggles aren’t about effort. Farmers already give everything they have. The problem is that the systems in place weren’t built for the speed and complexity of modern harvest operations.

As Harold Birch mentioned during the webinar, “It’s not that farmers don’t track what’s happening, it’s that the tracking lives in too many pockets and too many places.”

Until those pieces come together, harvest remains a season of extra work, double entry, and a constant battle.

The Solution: A Platform Designed Around How Harvest Is Managed

Most software in agriculture is built in bits and pieces, a record here, a form there, but harvest doesn’t work in fragments. When the crop starts moving, everything is connected: fields, trucks, bins, and customers. That’s why FarmDocs was built differently.

The platform isn’t another generic farm app. It’s designed specifically around harvest and inventory workflows, tying every step into one continuous system. Instead of sifting through paper slips and scattered tools, farmers get a clear view of crop movement and storage as it happens.

Here’s what makes the difference:

• End-to-end tracking: From field to truck, bin, and delivery, every load is logged in one place.
• Ticket-based workflows: Each action creates a record that follows the crop, cutting down on manual entry and mismatched data.
• Real-time visibility: Know how full a bin is, where a truck is headed, or what’s already delivered.
• Built for the field: Works across web and mobile, and stays reliable even when connectivity is low.
• Role-based access: Everyone, from farm manager to field crew, sees only what they need, reducing confusion.

By reflecting the way farms actually operate, FarmDocs removes the friction that slows harvest down. It gives growers the confidence that their records are accurate, their teams are aligned, and their decisions are based on the whole picture, not guesswork after the fact.

How FarmDocs is Changing the Way Growers Manage Harvests

During the webinar, Ifra Siddiqui, Product Manager at Folio3, walked through how FarmDocs addresses the challenges growers face every harvest. Instead of working with scattered slips and disconnected spreadsheets, she showed how one platform can keep every movement, from field to truck to bin, connected and accurate.

A key feature that stood out was the AI-powered paper-to-digital conversion. With a quick photo, handwritten tickets or forms are turned into digital records that flow straight into the system. This not only saves time but also eliminates the risk of missing or misreading data.

Other highlights from the walkthrough included: 

• Seamless end-to-end workflows that connect company, field, harvest, and inventory modules into one continuous process.
• Multi-device access so managers in the office and crews in the field work off the same information, whether on a computer, tablet, or phone.
• Offline mode access that keeps recording data even when connectivity drops, syncing automatically once the device is back online.

The takeaway was clear: FarmDocs doesn’t just digitize harvest records; it gives growers real control over them. By reducing errors and keeping information up to date, it allows farmers to focus on moving the crop, not chasing paperwork.

What Growers Gain: Tangible Impact and ROI

At the end of the day, the value of any system comes down to what it delivers in the field and at the office. For growers, FarmDocs isn’t about adding another tool; it’s about saving time, cutting stress, and protecting margins.

Key gains farmers can expect include:

• Up to 70% fewer manual errors through auto-filled fields and real-time validation.
• Faster reporting because every ticket builds into a complete record automatically.
• Cost-effective scalability with flexible pricing designed to grow with acreage and seasons.
• Multi-farm, multi-location visibility so managers can oversee the whole operation in one place.
• Better planning and decision-making with accurate, real-time data instead of guesswork.

As Harold Birch noted during the session, “It’s not about whether the work gets done; farmers always get it done. It’s about whether you can track it clearly enough to make the next decision with confidence.”

That confidence is where the return on investment shows up. Fewer mistakes, less wasted time, and more informed choices mean more substantial margins and smoother seasons, the kind of results that pay back far beyond the software itself.

Conclusion

Harvest will always be demanding, the weather won’t wait, and neither will the crop. But the way it’s managed doesn’t have to feel like a scramble. What came through in this discussion was clear: the pressure farmers face isn’t from lack of effort, it’s from systems that haven’t kept pace with the realities of modern agriculture. FarmDocs changes that equation by giving growers a platform that keeps records accurate, movements connected, and decisions informed in real time.

For anyone who couldn’t join us live, this is just a snapshot of what was shared. The full conversation goes deeper into the challenges growers raised and the solutions demonstrated.

👉 Click here to watch the recording and explore the full discussion.