traceability and recall

A Food Manufacturer’s Guide to Traceability Software

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Customers consider food that is both protected and healthful. They also consider all supply chain individuals to be in line with its objectives and practices that enable the timely detection, position, and withdrawal of food lots when troubles are detected or verified. Assuring that efficient procedures are in place is extremely critical for the food industry. It’s a never-ending struggle to find a place in a competitive and larger supply chain. Excessive focus on food safety and public awareness necessitates the recognition and implementation of new technologies.

From the rancher to the retailer, the food industry has a diverse set of trading partners and suppliers from all over the world.  This Traceability guidance article has been created to aid in the implementation of continuous business practices by all trading partners in place to manage food traceability.

The absence of national traceability software in the food industry causes supply chain shortfall, control, and the shortage of global standards adoption.

This article is intended to offer instruction to all representatives of the food industry, irrespective of size or manufacturing capabilities, on how to develop and implement business processes that provide traceability to a product throughout the entire supply chain.

The purpose of this guidance is to demonstrate both basic standards and best practices for information sharing among trading partners.

  • Traceability practices from the supplier’s production plant to the point of immediate sale are covered in this guide.
  • All foodstuffs are intended for human usage.
  • Pallets, cases, and retail goods are all part of the product social order.
  • Suppliers, sellers, vendors, and retailers are all part of the supply chain.

Traceability is a business mechanism that allows trading partners to track goods from the line of work to the retail outlet or food processing establishment. Each Traceability Partner must be interested in determining the product’s primary source (supplier) and receiver (customer). A few of the business applications for traceability as a business process includes:

  • Goods Recalls/Market Withdrawals.
  • Regulatory Adherence.
  • Trace-backs in Public Health
  • Procedure and Order Management, as well as Food Safety and Quality Assurance.
  • Lot traceability is more essential than ever in this time of global product recalls and narrowing compliance regulations from both commercial clients and federal agencies. The following are some of the safety organizations:
  • Initiative for Food Safety Around the World (GFSI)
  • Institute for Food Safety and Quality (SQFI 2000)
  • Certification of the Food Safety System (FSSC 22000)
  • Global BRC Standards
  • The Produce Traceability Initiative, which is precise to the new produce industry in the United States, uses the GS1 Global Traceability Standard. The GS1 System of standards is the most highlighted in this section, with approximately 1.5 million businesses using it.
  • The Institute of Food Technologists (IFT) was founded by the FDA to study the microbiology factor of food safety, and it suggests that governments planned standards and enable industries to make adjustments.
  • The Supply Chain Council (SCC) is an organization that focuses on supply chain management enhancements.

The first way to determine what is needed as you expand your business and start to work with bigger retailers is to become familiar with individual states and councils and their particular criteria.

All Product Tracing Systems are Not Treated Equally

Many food suppliers often use product traceability software. Not all structures, however, are evenly distributed. Realizing how critical traceability is to the smooth operation of your facility, take note of the following:

  • What is the maximum amount of data that the system can store? (nutrient info, point of origin, production scheduling)
  • The system’s ability to track how far forward and reverse in the supply chain it can go.
  • The system’s ability to pin down a product’s movement with pinpoint accuracy
  • What techniques are used to keep data in one place?

Including the aforementioned, the most important features to look for are efficient traceability and product recall. As your company grows and you start working with larger stores, you’ll need to be able to demonstrate that you can implement an effective and accurate product recall.

Proof and Protection

Due to a lack of resources to investigate the millions of food shipments that enter the United States each year, the FDA has changed its attention from inspection to preventive measures. A rational approach to food safety will include both the prevention-and-proof approach to lot monitoring and recall and also the conventional record-and-response method. A list of major key elements is included in the prevention-and-proof strategy, which includes:

  • Quality audits can be enforced at different phases of materials handling, from acquiring to transport, thanks to built-in production quality. All pertinent QC test information is analyzed and stored indefinitely.
  • A preventive upkeep interface that guarantees the production equipment and the service as a whole is properly maintained and upheld.
  • Inventory finding based on “first in, first out” principles, with focused or proposed techniques imposing inventory picking.
  • Inventory expiration assessment to identify discontinued or near-expired raw materials and finished goods, preventing them from finalizing production and reaching the consumers.
  • Keeping track of the nutrient content in a food item and contrasting them to the government’s standard levels.
  • To appease the most detailed annual audit, complete food safety tracking and document detainment are required.
  • Schedules of receiving, mobility, swaps, picking, and launching are all automatically recorded.
  • Recording allergens.
  • As the product is produced, shifts in the lot number are documented, as well as the number of stated additives in each lot.
  • Tests, manufacturing activities, examinations, and incubations are all documented.
  • Production date, title, address, contact information, email, shipping carrier, bill or invoice number, a form of travel, delivery dates, and COA if applicable are all documented for finished product shipments.
  • Complaints are handled, investigated, and resolved using a complaint management system.

The Various Surfaces of Production Monitoring

Surfaces can be used to analyze the different types of product tracking. You can strip away each surface of production to recognize where a mistake was made because the manufacturing process is a surface sheet piled on the highest point of all the processes. It also includes looking ahead and finds where that material will be heading next. You can monitor an item at different levels using various meat traceability software:

  • Monitoring at the point of sale: If you only access “item” data into your mechanism, you’ll have no traceability because every payment for that product will look the same.
  • Tracking at the lot surface: A “lot” represents a group of items that are linked by a lot number.
  • Tracking down to the registration number level: Every unit of an item will be assigned a unique serial number. Although serial numbers are less usual than the first 2 phases (item and lot), they are necessary if you want to monitor the catch weight of each scenario of an item.
  • Container level tracking: This type of software includes a new coating of a track called “Container Tracking.” It’s more of an inner tracking system that helps to track a set of items as a single “container number.” Instead of having to look up each item/lot/serial number (also regarded as “license plating”), you can utilize this number to identify a category of stock in your warehouse.

For Fresh Pack Growers, QR Codes are Essential for Tracking

Food companies can more possibly follow produce traceability guidelines when QR codes are used. A QR code scan for manufacture, for example, can display all of the product information throughout its supply chain. For instance, a Q$ code on the corner of a case of fruit in your store can be inspected by a smartphone or tablet, leading to a website with a lot number, date code, and other information. The conventional bar code and scanning gun can only carry so much information. QR codes can generate a lot more. There is an add-on for this software user that makes it easy to develop and use QR codes in your ERP system. QR codes can be positioned just about everywhere in the Microsoft Dynamics environment – findings, forms, and so on – with an instant upgrade to your execution.


Many food producers think that product traceability is more than a legal obligation; it is also a prudent action to take.

About Folio3 AgTech Practice

Folio3 is a Silicon Valley based Digital Transformation partner for entrepreneurs and Fortune 500 companies with a special focus on digitization of Agriculture, Production and Companion Animal industry. Having worked with some of the world’s leading animal health companies, cattle associations, cow-calf operators, cattle feeders, beef processors and beef marketing companies, we have the design and development expertise required to help you digitize your manual procedures and practices, whether you’re a farm or a ranch owner, veterinarian, feedlot manager, nutritionist, or processing plant owner, we have got you covered.

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