In modern farming, harvest is the busiest time of year, but also the hardest to manage. Farm workers are stretched thin, trucks are moving nonstop, and crops are shifting from field to storage at a pace that leaves little room for error. For many small and mid-sized producers, the tools keeping it together are still paper tickets, clipboards, and spreadsheets. When records are scattered or delayed, the costs add up quickly. Studies show post-harvest inefficiencies can eat away 3% or 60 mt of grain value before it ever reaches storage.

FarmDocs, the first harvest management platform, is designed to bring order to the chaos. Available on web and mobile, it mirrors the way harvest already works and makes it digital, simple, and reliable. FarmDocs is built around two essentials:

• Real-time harvest tracking that follows crops seamlessly from field to truck to storage
• Flexible, efficient inventory management that keeps bins, transfers, and deliveries accurate.

These capabilities are straightforward and easy to adopt. Farmers can keep using familiar ticket-based workflows, while managers gain real-time visibility and reporting, without retraining or complicated software. And because FarmDocs is a solution built by Folio3 AgTech, it runs on secure, proven infrastructure trusted by agriculture businesses worldwide.

As the 2025 harvest season begins, FarmDocs is here to ensure every load is tracked, every bin is accurate, and every decision is made with confidence.

What Farmers Can Expect With FarmDocs 

To digitize harvest workflows, most small and mid-sized farms don’t need another complex system. FarmDocs is simple to set up, keeps working when the internet drops, and gives both field staff and managers the same, up-to-date view of loads and bins. That means less time chasing tickets and spreadsheets, and more confidence that inventory levels are always accurate, from the first load out of the field to the last bushel moved from storage.

“At Folio3 AgTech, we’ve spent almost two decades building custom digital solutions across the agriculture supply chain. With FarmDocs, we’re taking that work a step further by giving farmers the first platform built solely for managing harvest operations. Our goal is to simplify the busiest season of the year, so producers can track every load, manage inventory with confidence, and focus their time on planning and growth instead of chasing countless paper records.”

Muhammad Abudullah, VP Folio3 AgTech

Set Up Your Farm Operation Structure In Minutes

Every grower has their own way of organizing an operation. Some run multiple companies under one family business. Others manage several farms across different counties. Each farm has its own set of fields, and every field is tied to specific crops, rotations, and yields. 

FarmDocs gives farmers a way to set this structure once, at the start of the season, so everyone is working from the same plan. Companies, farms, fields, and storage points can all be defined in a few minutes, creating a structure for the entire harvest. From that point on, every ticket, every delivery, and every report ties back to the structure you’ve set, with no duplicate entries and no guessing.

Here’s how FarmDocs makes that possible:

• Companies → Define ownership entities and manage permissions across your operation.
• Farms → Group fields into farms for planning and harvest coordination.
• Locations → Map storage sites, bins, and delivery points for clear grain movement.
• Fields → Assign crops, record seasonal activities, and track performance year after year.

Track Harvest and Inventory From Field to Customer Delivery

Harvest operations don’t happen in a straight line. Grain comes off the combine into carts, then moves into trucks, and eventually into bins or is delivered straight to buyers. At the same time, storage has to be managed carefully; some bins fill quicker than expected, others need to be emptied to make room, and grain may be shifted around to balance capacity. 

Tracking all of this is its own job. Farmers often rely on paper tickets or notebooks to record loads, while bin measurements are taken manually and reconciled later. Transfers between bins, shrinkage from drying, or adjustments for moisture content add more complexity. By the end of harvest, the numbers on paper don’t always line up with what’s in storage or what’s delivered, leaving producers with time-consuming reconciliations and occasional disputes with buyers.

With FarmDocs, those same harvest steps become easier to follow and reconcile:

• Cart to truck, truck to bin, or direct to buyer → every movement is logged as a simple ticket, so nothing gets lost in the rush.
• Bin levels update automatically → no more manual counts or mismatched notes when storage fills up or grain is shifted.
• Shrinkage, drying, and adjustments → recorded along the way, keeping inventory accurate instead of corrected weeks later.

Use FarmDocs in the Field, Even Without Internet

What if you could keep recording every load, transfer, and delivery when there is no signal? During harvest, that’s a daily reality. Bins often sit at the edge of coverage, trucks haul across back roads with no service, and fields stretch well beyond reliable connection. Paper tickets still fill the gap in many operations, but they add extra work and make reconciliation harder later.

With offline access, FarmDocs doesn’t stop when connectivity does. Every load, transfer, or delivery can be captured in the moment and syncs automatically once the connection returns. This is more than convenience. It’s a safeguard for the busiest time of year. While many tools assume constant connectivity, FarmDocs is built for farming as it is, not as it should be.

Make Reporting an Effortless Part of Your Job

Reporting is one of the few ways farmers can step back from the rush of harvest and see the bigger picture. Reports help track how harvest is progressing, how much crop is in storage, what has been delivered, and how the operation is performing across the season. They also create a history of the farm that can be used year after year to compare yields, understand trends, and guide future planning.

With FarmDocs, this reporting comes together naturally. Because every load, bin transfer, and delivery is already logged through ticket-based workflows, reports don’t require double work or extra data entry. 

Reports you can generate include:

• Field harvest yield performance – compare yields across fields, farms, and seasons.
• Inventory overview – track crop balances across bins and storage locations.
• Customer delivery – verify outbound quantities and match them against contracts.
• Bin transfers & adjustments – audit all internal movements and reconciliations.
• Settlement reports – review adjustments and reconcile final amounts with customers.

Digitize Your Paper Records In Seconds With AI-Powered FarmDocs

Paper is still everywhere in harvest operations, tickets handed out in the field, notes scribbled by truck drivers, bin records kept in clipboards. For managers, that means late nights re-entering data, chasing down missing slips, and trying to make sense of handwriting in multiple languages. It’s slow, error-prone, and leaves little time for making real decisions.

FarmDocs changes this instantly. Field staff can scan the paper records and turn those tickets into digital records in seconds, no manual entry required. AI-powered recognition captures the details accurately, while the multilingual support feature bridges another critical gap. Workers can record in the language they’re comfortable with, and managers can assign tasks or view activity in their own preferred language. 

Feedback From the Field

During its beta phase, FarmDocs was shared with a handful of farming businesses to see how it fit into real harvest operations. Here’s what farmers told us:

“Our harvest records have always been on paper. FarmDocs matched those exact workflows, but digitized them in a way that felt natural. We didn’t have to change how we work, but for the first time, nothing gets lost.”
— David Martinez, Operations Manager.

“We’ve tried other farm software before, but it always felt outdated and too complicated. FarmDocs is different. It’s simple, intuitive, and the inventory management features really stood out. For us, it’s finally a system that helps instead of slowing us down.”
— Sarah Thompson, Farm Owner.

Start Using FarmDocs Today!

Every harvest season is a race against time. Loads move, bins fill, and records pile up faster than most systems can handle. FarmDocs is built to take that weight off your shoulders. It doesn’t ask you to change how you farm; it fits the way you already work, while giving you the clarity to move faster and make better calls when it matters most.

If you’ve ever wondered what it would feel like to finish harvest with records already reconciled, inventory already accurate, and reports ready the moment you need them, this is your chance to find out. Book a demo with our team and see how FarmDocs can become the harvest management platform you’ve always wished existed.