Accelerating Digital Transformation to Reduce Manual Efforts
Vytelle was using systems that required manual data entry and human efforts at the time of Ovum Pick Up (OPU) and at labs for inventory management, mating, semen sorting & grading.
They needed an automated solution that simplifies data capturing and maintaining to make OPU more quick and reliable.
The web app enabled QC techs & vets to perform timely OPUs, update inventory, and allocate labs as per the activity type. The solution got the client covered throughout the process.
A precision livestock solutions company, Vytelle is serving cattle producers in more than 20 countries and is a gamechanger for the entire cattle industry. Its product Vytelle Advance leverages high-performance reproductive technology to offer a hormone-free IVF genetics process to help produce a more sustainable and high-performing cattle yield while simplifying the process for livestock companies.
As the operations for (IVF) processes expanded, the paper-based manual processes were causing inefficiencies and slowing down the performance at all levels.
We conducted a 4–5 week discovery to understand workflows, identify pain points, define requirements, design custom features, and proceed with wireframes, designs, and development after approval.
During discovery, we analyzed workflows, identified pain points, and defined user roles, enabling us to design targeted features that addressed operational challenges across all stakeholders.
We then created wireframes and designs and worked on developing the web application after getting approval from the client, using the lean startup approach and user-centric design.
We developed an end-to-end web application to digitize manual processes and conducted demos to train users, helping them adopt the system and effectively use its features.
The dashboard provides a centralized view of fresh and frozen embryos, along with key metrics like OPU collection data and cleavage rates for better monitoring.
The solution enables managing inventory for customers’ frozen embryos and semen stored in tanks and canisters, allowing users to access, track, and update inventory details.
The platform manages OPU events, including locations, calendars, and donor registrations, while enabling digital donor forms, oocyte grading, and mating finalization for improved efficiency.
The system records data for in vitro culture, cleavage stages, and prediction ranges, helping users estimate potential embryo production and make informed decisions during processes.
The solution allows management of multiple location partners, assigning user roles, and organizing locations for upcoming events, ensuring better coordination and visibility across all operational sites.
The platform enables creating, updating, and managing customer profiles and locations, with filtering, sorting, and search capabilities to efficiently organize and access customer-related information.
The application supports offline data capture, allowing users to record critical information without internet access and sync data later when connectivity is restored for uninterrupted operations.
The system facilitates semen qualification, manages fertilization based on selected mating combinations, and automatically assigns backup semen when required, ensuring continuity despite qualification issues.
The solution manages donor cows, sires, and recipient cows using unique IDs, enabling accurate identification, tracking, and organization of cattle involved in breeding and IVF processes.
The platform assigns laboratories based on semen type, whether conventional, pre-sorted, or reverse-sorted, ensuring appropriate lab selection when specific semen sorting services are required.
By offering a full-featured, flexible, and responsive solution, we helped solve every challenge being faced by the client, down to the nuances. The solution offered them convenience and accuracy in recording data and maintaining transparency. It helped the client capture data & track the entire IVF process, from managing OPU events to finally delivering the embryo. Here are a few ways that the digital solution added value to the client’s business:
Digitizing and automating a lot of processes such as auto-assignment of labs and backup semen saved the client a lot of time and effort.
Enhanced visibility of inventory including remaining semen as well as embryos enabled customers to be prepared for future OPU events & embryo transfers accordingly.
The customers are also able to track the entire IVF process & what stage their embryos are at.
A proper inventory management system helps them maintain and update their records in real-time.
All the stakeholders have role-based permissions and access the application according to their needs.
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