Hanor Farms

Digitizing Task Management to Improve Productivity & Efficiency
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Problem

Hanor was using manual paper-based processes and spreadsheets to organize and manage tasks, which meant they found it difficult to track missed tasks and violations, and even took long in updating the task status.

Need

Manual processes were slowing them down and also demotivating the workers. They needed a digital solution to be able to streamline their processes and maximize productivity as well as efficiency.

Solution

The solution helped the client digitize their workflows and automate task scheduling and management. This helped reduce the burden on the management and workers, who no longer had to take care of paper-based work orders.
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About

Hanor Farms

One of the top players in the United States pork chain with over 650 employees operating in over 7 states, Hanor processes, markets and sells over 1.4 million market hogs every year. Moreover, it has been able to sustain this exceptional performance and additionally processes more than 9 million pigs per year with the help of an integrated pig production system supported by an advanced genetic breeding program.

Understanding the Challenge

Manual and Paper-Based Processes Slowing Down Operations

The existing approach included the use of manual paper-based processes and outdated spreadsheets to store and organize tasks and other information. This ensured that task updates always took place at the end of the day and were manually entered into the spreadsheets in the system when the workers returned from the farms.

  • Paper-based forms and spreadsheets were being used to track and maintain tasks and activities which slowed down operations.
  • All tasks had to be assigned and scheduled manually via paper-based work-order forms.
  • It was difficult to track missing tasks and those that were not completed properly.
  • It was difficult to track violations in compliance with regulatory authorities.
  • Many field workers and managers were not fluent english and spoke spoke Spanish, which created a language barrier between them and made it difficult for the workers to understand their tasks properly.
  • With managers being rotated between locations every three months, it was difficult to keep up and assign tasks to the new managers with paper-based processes.
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Why is Digital Transformation
Important?

Successful meat producers and processors in the 21st century need to be extremely productive, efficient, and resilient if they are to stand the test of digital, the data driven, revolution in the sector. It plays a pivotal role in driving optimum outcomes by controlling and managing data across the value chain.
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Enhanced Efficiency

Digital transformation facilitates the automation of workflow processes that help optimize internal workflows in an organization.

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Streamlined Data Management

With the use of automated data management tools KPIs can be tracked effectively for proactive decision making.

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Increased Productivity

Digital transformation helps increase employee engagement by forming a collaborative work environment.

Building the Solution

Automating, Scheduling, and Managing Tasks

The digital solution helped the client solve all the challenges that they were facing. It helped them digitize their workflows and automate task management as well as scheduling, reducing the burden of monotonous workload on the management. The web and mobile application helped the client streamline their operations and maximize business effectiveness.

Our Approach

  • Understanding The User Journey

    After conducting a thorough digital discovery to understand the challenges being faced by the client, we suggested a turn-key solution that fit their needs and only needed a few customizations to be able to solve all their issues.
  • Customization

    Our team then mutually decided the necessary customizations to be performed on the solutions and any features and tools that had to be added or removed for optimal performance.
  • Training and Deployment

    After integrating the solution with their backend, we trained their management and staff on how to use the digital software solution and gain from it after finally deploying the solution.

The Solution

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Task Automation​

Tasks can easily be created with the help of templates and predesigned forms, and they can be set to automated assignment and scheduling, which helps save time as well as effort while also minimizing human error.

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User Management

Different user roles like Director, Regional Manager, Production Manager, and Production Supervisor can be created and managed with different access levels and permissions for each user role.

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Site and Department Management

The solution is integrated with the client’s backend system and helps them easily manage their nurseries, growing sites, finishing sites, and other departments with the help of API calls.

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Automated Quality Control

Automatically scheduled site visits and quality checks gave rise to a better quality of production and fewer recalls.

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Multilingual Support

Even though the base language is English and the administration has to create new tasks only in English, there is a Translations tab in the Task Designer of the solution so that the workers can view and understand their tasks in the language they are most comfortable with.

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Task Review

Users are able to view their tasks in any of three methods which include the mobile view, tablet view, and web view, which offers them convenience.

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Production Rotation

The solution helps make it easy for the Production supervisors to be rotated every three months. Updates are fetched with the help of API calls and tasks are automatically assigned regardless of the manager being changed, and they’re also scheduled accordingly.

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Offline Access

The solution offers offline access to the workers in the fields, who may not always have access to a good internet network.

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The Resulting Transformation

Improved Efficiency & Productivity

The solution automated operations and processes , and it helped them in the daily tracking and management of their work orders and compliance tasks. Sites and departments were configured so that the whole process could be streamlined.The solution is facilitating the client in maximizing productivity and helping them add value to their business.
Saved time and effort by digitizing numerous forms and having them filled by the workers while doing tasks.
There is an improvement in worker productivity as well as efficiency.
Tasks were performed faster and with more accuracy because of greater transparency in the system and more accountability.
There are fewer missed tasks and fewer violations.
There is real-time access to information about task completion and status which gives the management more visibility.
Tasks can be updated even when there is no access to the internet which offers convenience and saves time.
The client is more profitable and working towards its goal of true sustainability. Tasks can be updated even when there is no access to the internet which offers convenience and saves time.

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Who We Have Worked With

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